Privacy Policy

Effective Date: 18th August 2026

Last Updated: 18th August 2026

Anvil Loss Prevention Solutions Ltd ("we," "us," or "our") is committed to protecting the privacy and security of your personal data. This Privacy Policy sets out how we collect, use, store, and share your personal information in accordance with the UK General Data Protection Regulation (UK GDPR), the Data Protection Act 2018 (DPA 2018), and the Privacy and Electronic Communications Regulations (PECR).

This policy applies to visitors to our website, www.anvillossprevention.co.uk, hosted on Squarespace, and clients who engage our UK loss prevention consultancy services.

1. Controller Details

[Your Business Name] is the data controller responsible for your personal data.

  • Business Name: Anvil Loss Prevention Solutions

  • Email Address: peter@anvillossprevention.co.uk

  • Postal Address: Lytchett House, 13 Freeland Park, Wareham Road, Poole, Dorset, BH16 6FA

  • ICO Registration Number: ZC224636

2. Information We Collect

We collect personal data directly from you and automatically through our website host, Squarespace.

A. Information You Provide Directly

  • Consultation & Contact Data: Name, business name, job title, email address, phone number, and any information disclosed in contact forms or client intake requests.

  • Client Operations & Assessment Data: Information provided during loss prevention assessments, security audits, or advisory sessions (e.g., site locations, risk vulnerabilities, incident reporting).

  • Billing & Financial Data: Invoicing details, VAT information, and payment processing details.

B. Information Collected Automatically (Squarespace & Web Analytics)

When you navigate our website, Squarespace automatically collects technical metrics required to serve and secure the site:

  • Device & Connection Data: Your IP address, browser type, operating system, and general location data.

  • Usage Data: Pages viewed, navigation paths, duration of visit, and system timestamps.

  • Cookies: Functional and analytics cookies placed on your device by Squarespace.

3. How We Use Your Data & Legal Bases for Processing

Under the UK GDPR, we must have a legal basis to process your personal data. The table below outlines how we use your data and the corresponding legal grounds:

Purpose / ActivityType of DataLegal Basis (UK GDPR)Responding to web inquiries and scheduling loss prevention consultationsContact, Inquiry detailsLegitimate Interests (to manage client inquiries and grow our business)Delivering consultancy services, risk audits, and managing client contractsContact, Client Operations, FinancialContractual Necessity (to perform our contract with you)Invoicing, accounting, and tax complianceFinancial, TransactionalLegal Obligation (HMRC record-keeping duties)Website security and performance monitoringAutomatic / Technical DataLegitimate Interests (ensuring website functionality and protection against cyber threats)Website analytics (if enabled via cookies)Usage & Cookie DataConsent (given via our website cookie banner)

4. Cookies and Tracking Technologies

Our website uses cookies provided by Squarespace:

  • Strictly Necessary / Functional Cookies: Required for the website to display correctly, enable navigation, and secure form submissions.

  • Analytics & Performance Cookies: Help us understand site performance and visitor behavior. These are non-essential and only run if you click "Accept" on our cookie banner.

You can alter your cookie preferences at any time by clearing your browser cookies or adjusting options on our website's cookie pop-up.

5. Sharing Your Data and International Transfers

We do not sell, rent, or trade your personal data. We share data only with third-party data processors strictly necessary for operating our business and hosting our website.

Third-Party Service Providers

  • Squarespace Ireland Ltd. / Squarespace Inc.: Website hosting, infrastructure, and form submission handling.

  • Email & Productivity Tools(e.g., Google Workspace, Microsoft 365): Secure client correspondence and file storage.

  • Accounting Software(e.g., Xero, QuickBooks): Invoicing and tax records management.

International Data Transfers

Squarespace operates infrastructure globally, including in the United States. Where personal data is transferred outside the UK, we ensure adequate safeguards are in place, such as relying on the UK Extension to the EU-US Data Privacy Framework or standard data protection clauses approved by the UK Secretary of State (UK International Data Transfer Agreement / Addendum).

6. Confidentiality and Data Retention

Because loss prevention consultancy involves sensitive business information, we enforce strict internal security measures to safeguard your operational data.

  • Inquiry Data: Kept for up to 2 years from our last communication if no service contract is entered.

  • Client Project Data: Retained for the duration of the engagement plus 6 years thereafter to satisfy UK statutory accounting, tax, and legal liability limits.

  • Analytics Data: Retained according to standard Squarespace system schedules.

7. Your Legal Rights Under UK Law

Under UK data protection law, you have specific rights regarding your personal data:

  • Right of Access: Request a copy of the personal data we hold about you (Subject Access Request).

  • Right to Rectification: Request correction of inaccurate or incomplete personal data.

  • Right to Erasure ("Right to be Forgotten"): Request deletion of your personal data where there is no legal requirement for us to keep it.

  • Right to Restrict or Object to Processing: Request that we restrict or stop processing your data based on legitimate interests.

  • Right to Withdraw Consent: Withdraw consent for analytics cookies at any time.

To exercise any of these rights, email us at [Your Email Address]. We respond to all requests within one calendar month.

8. Questions and Complaints

If you have any questions about this Privacy Policy or how we handle your data, please contact us first so we can resolve the issue.

You also have the right to lodge a formal complaint at any time with the UK regulator:

Information Commissioner's Office (ICO)

Wycliffe House, Water Lane, Wilmslow, Cheshire, SK9 5AF

Helpline: 0303 123 1113

Website:https://ico.org.uk